How To Choose The Best Convention Trade Centre In 2023

Category: Entertainment

The role of convention center in the successful execution of events is indisputably and unanimously agreed upon and correlated to the quality of the canvas that should influence an artwork. Besides making a significant contribution to the economy of its destination location, convention centres evolve from the competition with improvised facilities, attributes and enhanced services to give a wholesome and result-oriented experience to events. Marketing and business are the keywords around which events revolve. That being said, the convention centre reduces the labour of the event manager and increases the success quotient of the mission by its compatibility with the purpose. What follows is a brief discussion of a few crucial elements that should be identified while probing a convention centre’s eligibility. The Staff An attentive and accommodating support staff is the best attest to a convention centre without whom any technical know-how of the venue is incomplete. The ideal support staff is calm throughout any volume of activities and efficient in troubleshooting the worst situations. The venue staff helps the event manager with the latter’s plans and besides giving suggestions, believes in ‘room for improvement’ throughout event management. Packages Check out the packages that a convention centre offers and their contents. Besides chairs and technical assistance, some convention centres offer in-house catering and other essential equipment which the event manager must otherwise outsource. An attractive package may save money for the host. Catering Services Catering at a convention centre is not just another part of the venue, but an important one. It is here that every visitor recharges and rewards themselves after demanding work hours. The catering division must be capable of delivering any cuisine in a tasty and healthy format. They must also accommodate special health requirements and ethnic types like Jain food for instance. Accommodation Capacity The venue must not only accommodate the expected number of visitors but also be flexible enough to adapt to different types of layouts. It should also be calm and detached from external noise. The parking facility at Calicut Trade Centre for instance has 1000 plus dedicated parking slots, while its main hall is sufficient for 8000 people. Any drawbacks such as crowded halls with poor ventilation and noisy surroundings might turn out to be irreparable mistakes. Breakout space that allows visitors to relax and rejoin events turns out to be an interesting attribute of an ideal venue. Infrastructure Amenities The convention centre must have a gated complex that controls the entry and exit of visitors and information booths to guide people. Stationery shops, first aid with doctor-on-call arrangements, a security office, fire safety provisions, locker facilities and well-maintained and hygienic restrooms are the must-haves of an ideal convention centre. Budget After choosing a venue based on its location, one must streamline the search based on the funds allocated for the venue. If the event venue is available at less rates during off-peak season, the event manager can consider those dates. The venue expenses may be fixed or variable in nature. The rental fee which includes the space, amenities, insurance coverage, parking and Wi-Fi is not disturbed by the number of attendees and hence is deemed a fixed expense. However, hiring utilities like tables and chairs are variable expenses that are based on the number of attendees. The budget for the venue is ideally 20 percent of the total expenses. Accessibility The convention centre must be located in a prominent city which is easily accessible by airports or other transport modes. The site should also be easily reached from good hotels where delegates can stay. The invite by itself should encourage visitors to inquire organizers about the nearest airport, railway station, hotels or any other amenities that delegates would like to use. Speaking about accessibility, the venue should be amicable to the physically challenged even in visual, hearing and mobility terms. Technology Upgrades To Look For Bandwidth capacity for wifi in event space, distributed antenna system for wider coverage of networks, VR booths in convention centres, smart building systems to control gadgets, digital signage, 4K ultra high definition LED screens and virtual venue tour app. The hall must possess sound-dampening provisions along with insulated sound-absorbing acoustic panels so that audio clarity is assured. Bandwidth Capacity After the advent of the pandemic, hybrid events are getting popular by the day which demands the need for elevated streaming capacities and bandwidth. The event manager must inevitably check in person about the audio and video quality of presentations and discussions. In simple words, the event venue must possess high-speed internet with a 1:1 contention ratio. Lighting The event venue should have lighting systems that match the mood and purpose of the events besides being compatible with the designs and decorations. The lighting should be distributed for the stage and the audience or ambiance. The stage lighting must possess programmable effects for events such as those pertaining to music shows. Final Points The event venue speaks for the event purpose and the business that hosts the event. Since it has a lot to do with the reputation of stakeholders who book the hall and the return on investments that follow, choosing an event venue must be done with the utmost care and must not be sidelined by budget factors if it is capable of giving immense benefits and returns.